The United Nations Industrial Development Organization (UNIDO) is currently seeking a qualified professional to fill the role of Administrative Assistant in Asunción, Paraguay. This position offers a unique opportunity for individuals with administrative and project support experience to contribute to international development initiatives while working in a dynamic United Nations environment.
About UNIDO
UNIDO is a specialized agency of the United Nations dedicated to promoting inclusive and sustainable industrial development. The organization works closely with governments, the private sector, and other development partners to enhance industrial productivity, improve quality infrastructure, support small and medium-sized enterprises, and promote environmentally responsible industrial practices. UNIDO projects focus on fostering economic growth, creating jobs, and advancing sustainable development, providing tangible benefits to local communities while contributing to global development goals.
The Administrative Assistant position is linked to a national project in Paraguay aimed at strengthening the country’s quality infrastructure system, particularly in the agro-industrial sector. This initiative supports sustainable industrial practices, enhances competitiveness, and ensures that products meet international standards, making this role both professionally rewarding and impactful.
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Position Overview
The Administrative Assistant will provide essential operational and administrative support to ensure the smooth implementation of project activities. This role requires a highly organized professional capable of managing multiple tasks, coordinating schedules, and assisting the project team in achieving its objectives. The position is a temporary, project-based appointment, with the potential for extension depending on project needs and performance. It is open to nationals or permanent residents of Paraguay.
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Key Responsibilities
The Administrative Assistant will be responsible for a variety of tasks that ensure the efficient functioning of the project. Key responsibilities include:
- Supporting the Chief Technical Advisor and project team with administrative and logistical tasks
- Assisting with budget preparation, monitoring project expenditures, and tracking performance indicators to ensure alignment with project objectives
- Managing procurement activities and vendor registration using enterprise systems such as SAP
- Organizing and coordinating project meetings, workshops, and events, including preparing agendas and logistical arrangements
- Receiving and managing incoming and outgoing correspondence, maintaining organized filing systems, and ensuring timely follow-ups
- Drafting routine administrative correspondence, preparing reports, and contributing to project documentation
- Supporting calendar management, travel planning, and scheduling to ensure efficient workflow
- Contributing to the preparation of periodic and final project reports, providing insights and recommendations based on administrative observations
This position combines administrative tasks with project coordination responsibilities, providing the opportunity to gain hands-on experience in international project implementation.
Qualifications and Experience
Candidates should meet the following general qualifications:
- Completion of higher secondary education or equivalent
- Several years of experience in administrative, clerical, or project support roles, ideally within development or international organizations
- Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
- Experience with enterprise resource planning systems, such as SAP, is highly desirable
- Fluency in Spanish and English, both written and spoken
- Excellent organizational, communication, and time-management skills
- Ability to work independently, prioritize tasks, and support a multicultural project team
Experience with United Nations procedures, procurement, and project monitoring is an advantage and will strengthen an applicant’s profile.
Why This Role Matters
The Administrative Assistant position is more than an administrative job; it is a chance to support initiatives that strengthen Paraguay’s industrial and agro-industrial sectors. By assisting in the implementation of quality infrastructure projects, the Administrative Assistant plays a critical role in improving the efficiency, sustainability, and competitiveness of industries that are vital to economic growth. The role also provides exposure to international development practices, project management processes, and UN operational procedures.
How to Apply
Interested candidates should submit their applications through the UNIDO careers portal before the application deadline. Applicants should ensure that their CV highlights relevant experience, skills in administrative systems, language proficiency, and any prior work with development or UN projects.
This is an exceptional opportunity for professionals seeking to build a meaningful career in international development, administrative support, and project coordination. The UNIDO Administrative Assistant role in Asunción is ideal for individuals who are highly organized, motivated, and eager to contribute to sustainable industrial development in Paraguay.
