Remote Administrative Assistant Job at CIEL 2026 | Salary $61K–$76K | Apply by March 30

If you are an experienced administrative professional passionate about environmental protection and human rights, an exciting international opportunity is now open. The Center for International Environmental Law (CIEL) is currently hiring a full-time Administrative Assistant to support its Fossil Economy Program. This role offers the flexibility to work remotely within compatible time zones or from CIEL’s office in Geneva, one of the world’s leading hubs for global diplomacy and environmental policy.

This position is ideal for mid-level administrative professionals who thrive in fast-paced international environments and want their work to contribute to addressing climate change, environmental justice, and human rights challenges. The contract runs for two years, with the possibility of extension depending on funding availability.

Below is a comprehensive overview of the opportunity, responsibilities, qualifications, and application process.

About the Center for International Environmental Law (CIEL)

Founded in 1989, the Center for International Environmental Law is a globally respected nonprofit organization dedicated to protecting the environment and advancing human rights through the power of law.

For more than three decades, CIEL has worked with governments, civil society organizations, and international institutions to ensure that legal systems support sustainable development and environmental justice. The organization envisions a world where law recognizes the deep interconnection between humans and nature while respecting planetary boundaries and protecting the dignity and equality of every person.

CIEL’s international team of legal experts and advocates collaborates across continents to tackle some of the world’s most urgent challenges, including climate change, biodiversity loss, toxic pollution, and the transition away from fossil fuels.

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Position Overview

The Administrative Assistant will play a crucial role in supporting the Program Director of the Fossil Economy Program. This position helps ensure that the Director and the wider program team can operate effectively, efficiently, and strategically.

Because the role involves direct access to internal communications and confidential information, it requires a highly trustworthy professional with strong organizational abilities and excellent communication skills.

The Administrative Assistant will manage schedules, coordinate travel, support program planning, and ensure smooth day-to-day operations across the team.

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Job Details

Position Title: Administrative Assistant
Program: Fossil Economy
Organization: Center for International Environmental Law
Location: Remote (within CET-compatible time zones) or Geneva office
Supervisor: Program Director (based in Germany)
Contract Duration: 2 years (renewable depending on funding)
Employment Type: Full-time
Experience Level: Mid-level

Salary

The annual salary ranges between $61,000 and $76,000, depending on qualifications and experience. Candidates working in Switzerland may receive an additional 12.5% locality pay increase.

Application Deadline

The deadline to apply is March 30, 2026.

Key Responsibilities

The Administrative Assistant will support the Program Director and the Fossil Economy Program through a wide range of operational, administrative, and coordination tasks.

1. Executive Assistance to the Program Director

One of the core aspects of the role is supporting the Program Director’s daily work. This includes managing communication channels such as email, Slack, and project management platforms.

Responsibilities include:

• Managing and prioritizing the Director’s inbox and communication platforms
• Organizing and tracking tasks and deadlines
• Maintaining monthly timesheets and tracking expense receipts
• Conducting background research to support meeting preparation
• Anticipating logistical issues and solving problems proactively

This role requires strong judgment and the ability to handle sensitive information with discretion.

2. Scheduling and Event Coordination

Administrative coordination is another major aspect of the role. The successful candidate will manage complex schedules and ensure meetings and events run smoothly.

Key tasks include:

• Managing the Director’s calendar and coordinating meetings
• Organizing travel arrangements, including flights, visas, and transfers
• Scheduling meetings with staff, partners, journalists, and stakeholders
• Preparing meeting documents and materials
• Coordinating conference calls, video meetings, and event logistics

Attention to detail and strong planning skills are essential for these responsibilities.

3. Team Support and Program Coordination

The Administrative Assistant will also support broader team operations and program planning activities.

This includes:

• Assisting with onboarding new team members
• Supporting annual program planning processes
• Monitoring program budgets and grant deliverables
• Maintaining project management tools and tracking systems
• Coordinating logistics for retreats, meetings, and conferences
• Managing travel and delegation arrangements for team members

The role also involves collaborating with administrative staff across other teams to improve organizational processes and ensure efficient information flow.

4. General Administrative Support

The position also includes routine administrative functions that ensure the program operates smoothly.

These responsibilities include:

• Maintaining filing systems and documentation
• Taking notes during meetings
• Preparing memos and administrative documents
• Formatting and editing communications
• Handling phone calls and general correspondence
• Performing additional administrative tasks as assigned

Maintaining strict confidentiality and professionalism is essential in this role.

Required Qualifications

Applicants must meet the following minimum qualifications:

• At least three years of administrative experience, preferably supporting senior leaders or directors
• Strong organizational skills and the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proven ability to maintain confidentiality
• Experience using digital collaboration tools and productivity systems
• Ability to take rapid notes during meetings (minimum 80 words per minute)
• Proficiency in Microsoft Office and Google Workspace tools
• Ability to work effectively with diverse teams across different regions

Successful candidates should also demonstrate initiative, adaptability, and the ability to work proactively in dynamic environments.

Preferred Qualifications

While not required, the following skills will strengthen an application:

• Experience with project management platforms such as Asana
• Familiarity with financial software such as Intacct
• Knowledge of environmental policy or climate issues
• Proficiency in French or Spanish (German is a bonus)
• Interest in climate justice, energy transition, biodiversity, and environmental law

Working Environment and Schedule

CIEL operates globally, with major offices in Washington, DC and Geneva. Staff collaborate across time zones, so employees must maintain overlapping hours for live meetings.

Core meeting hours are typically 3:00 PM to 6:00 PM Central European Time (CET).

The organization supports work-life balance with a 40-hour workweek, though occasional additional hours may be required. In such cases, staff may receive compensatory time off.

Remote Work Support

For employees working remotely, CIEL provides financial support to help establish and maintain a home workspace.

Remote employees receive:

• $750 one-time stipend for remote work setup
• $250 annually to maintain their workspace

However, remote workers must provide their own dedicated workspace and maintain reliable internet connectivity.

Commitment to Diversity and Inclusion

The Center for International Environmental Law is an equal opportunity employer committed to building a diverse and inclusive workplace.

CIEL encourages applications from individuals with diverse cultural, professional, and personal backgrounds. The organization believes that diversity strengthens its ability to advocate for environmental justice and human rights worldwide.

How to Apply

Interested applicants must submit the following documents before March 30, 2026:

• A cover letter
• An updated resume
• Written responses to the application questions
• A sample file demonstrating project management or task tracking skills

Applicants should also be prepared to describe their experience using productivity tools, collaboration platforms, and project management systems.

Please note that CIEL does not sponsor visas, and applicants must already have legal work authorization for their chosen work location.

Final Thoughts

This Administrative Assistant role offers a unique opportunity to support global environmental advocacy while building a career within a respected international organization. Working with the Center for International Environmental Law allows professionals to contribute to critical global conversations on climate change, environmental protection, and human rights.

For individuals who enjoy organization, coordination, and international collaboration, this role provides both professional growth and the chance to make a meaningful impact on global sustainability efforts.