FAO is hiring an Administrative Assistant job with Salary of 328,620 XOF per Year: Great opportunity – Apply Now

The Food and Agriculture Organization of the United Nations (FAO) is inviting applications for an Assistant(e) administratif(ve) (G-5) position based in Bissau, Guinea-Bissau. If you have strong administrative and accounting experience and want to contribute to global food security and sustainable development, this is your opportunity to join a leading United Nations agency.

This locally recruited General Service staff role offers a two-year fixed-term contract (renewable) and the chance to support FAO’s impactful work on agrifood systems transformation.

About FAO

FAO plays a central role in advancing the 2030 Agenda for Sustainable Development by promoting efficient, inclusive, resilient, and sustainable agrifood systems. Through its Strategic Framework, FAO works toward:

• Better production
• Better nutrition
• A better environment
• A better life — leaving no one behind

The position is located in the FAO Representation in Guinea-Bissau, where the organization supports national efforts to improve food security, reduce hunger and malnutrition, and sustainably manage agriculture, fisheries, forestry, and natural resources.

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Position Overview

Job Title: Assistant(e) administratif(ve)
Grade: G-5 (General Service)
Location: Bissau, Guinea-Bissau
Contract Duration: Two years (with possibility of extension)
Organizational Unit: FRGBS
Posting Date: 24 February 2026
Application Deadline: 11 March 2026

This is a locally recruited role. Applicants must be nationals of Guinea-Bissau (or possess a valid work permit) and reside within commuting distance of the duty station.

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Key Responsibilities

The Administrative Assistant plays a vital role in ensuring the smooth operation of the FAO Country Office. The role combines administrative coordination, financial monitoring, and management support functions.

Financial and Budget Administration

• Maintaining financial records and office systems
• Managing imprest accounts and petty cash
• Reconciling expenditures, balances, and payments
• Monitoring project and programme accounts
• Verifying fund availability and ensuring compliance with approved budgets
• Preparing financial reports and flagging budget variances
• Supporting budget consolidation and forecasting processes

Data and Reporting

• Collecting, entering, verifying, and analyzing data from FAO systems
• Performing necessary calculations and ensuring documentation accuracy
• Preparing draft financial and administrative correspondence

Office and Asset Management

• Maintaining administrative and financial filing systems
• Managing local inventory records and safeguarding office assets
• Monitoring government contributions and equipment transfer processes

External Liaison

• Coordinating with local banks and financial institutions
• Staying updated on exchange rates, regulations, and banking procedures

Operational Support

• Supporting HR and equipment administration
• Assisting in streamlining office procedures and introducing new IT tools
• Providing guidance to other administrative support staff

The work of the Administrative Assistant directly impacts the efficiency, compliance, and overall performance of the FAO office in Guinea-Bissau.

Minimum Requirements

To be considered, candidates must meet the following criteria:

• Education: Completion of secondary school education
• Experience: At least four years of experience in administration, accounting, or office management
• Language: Working knowledge (Level C) of French
• IT Skills: Strong proficiency in MS Office, internet applications, and office equipment

Core Competencies

FAO is seeking candidates who demonstrate:

• Results orientation
• Teamwork
• Strong communication skills
• Ability to build constructive relationships
• Commitment to knowledge sharing and continuous improvement

Technical knowledge of financial information systems, HR and travel systems, administrative procedures, and FAO’s organizational structure is highly valued.

Desirable Qualifications

While not mandatory, the following are considered strong assets:

• Working knowledge (Level C) of Portuguese and/or English
• Experience managing diverse teams in multicultural environments
• Knowledge of financial regulations and accounting practices
• Experience with enterprise financial systems
• Background in administrative and financial management

FAO’s Commitment to Diversity and Integrity

FAO is committed to workforce diversity in gender, nationality, background, and culture. Women, nationals of underrepresented member countries, and persons with disabilities are encouraged to apply.

As a UN specialized agency, FAO maintains zero tolerance for sexual exploitation and abuse, harassment, discrimination, and abuse of authority. All staff members are expected to uphold the organization’s values of commitment, respect, integrity, and transparency.

All selected candidates will undergo rigorous background and reference checks.

Remuneration and Benefits

FAO offers a competitive compensation package aligned with the UN General Service salary scale. This is a locally recruited position paid in local currency and does not include international benefits.

The role provides:

• Salary under the UN General Service scale
• Professional development opportunities
• Exposure to international development operations
• Stable employment within a respected global institution
• Work in a professional and structured environment

How to Apply

Applications must be submitted online through the official FAO recruitment portal. Candidates must:

1. Create and complete an online profile.
2. Attach valid language proficiency certificates from UN-accredited providers or FAO official examinations.
3. Submit a complete application before the deadline.

Only applications submitted via the official recruitment portal will be considered. Incomplete applications will not be reviewed.

Applicants are encouraged to apply well before the closing date.

Why You Should Apply

Working with FAO means contributing to global food security, environmental sustainability, and inclusive development. This Administrative Assistant role offers the opportunity to:

• Strengthen financial governance in development programmes
• Support agricultural and food security initiatives
• Gain experience within the UN system
• Work in a multicultural and mission-driven environment
• Build a long-term career in international development

Deadline: 11 March 2026
Location: Bissau, Guinea-Bissau

If you are organized, detail-oriented, and motivated to support impactful development work, this position could be your next career step.