UNESCO Is Hiring an Administrative Assistant: Exciting opportunity – Apply before 19 March 2026

Are you an organized, proactive, and detail-oriented professional ready to take your administrative career to the international level? An exciting opportunity is now open with UNESCO in Jakarta for a skilled Administrative Assistant. If you are passionate about supporting impactful global initiatives in education, science, culture, and communication, this could be your perfect next step.

About UNESCO

UNESCO (United Nations Educational, Scientific and Cultural Organization) is a specialized agency of the United Nations dedicated to promoting peace and sustainable development worldwide. Through its work in education, natural and social sciences, culture, and communication, UNESCO contributes to building inclusive societies and fostering international cooperation.

The UNESCO Jakarta Office plays a key role in advancing the organization’s mission across Indonesia and the region. By supporting strategic programmes and partnerships, the office helps drive progress aligned with UNESCO’s global priorities.

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About the Role

The Administrative Assistant will provide essential operational and administrative support to ensure the smooth functioning of the UNESCO Jakarta Office. This position is nationally recruited and offers an opportunity to work in a dynamic, multicultural environment that values professionalism, integrity, and collaboration.

Reporting to the Director of the UNESCO Jakarta Office, the successful candidate will support programme teams and administrative operations while contributing to the effective delivery of projects and activities.

This is an excellent opportunity for someone who thrives in a structured yet fast-paced environment and enjoys managing multiple responsibilities with precision and efficiency.

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Key Responsibilities

As an Administrative Assistant, you will play a central role in keeping office operations running smoothly. Your responsibilities will include:

• Providing general administrative support, including drafting correspondence, preparing reports, and managing documentation
• Reviewing outgoing documents for accuracy and compliance with organizational standards
• Maintaining updated mailing lists and contact databases
• Organizing meetings, workshops, and events, including handling logistical arrangements
• Preparing meeting minutes and ensuring timely follow-up on action points
• Supporting procurement processes and assisting with budget-related documentation
• Managing filing systems and ensuring proper archiving of records
• Coordinating with internal teams and external stakeholders as needed

You may also assist with travel arrangements, mission coordination, and other operational tasks that contribute to effective programme implementation.

Qualifications and Experience

To succeed in this role, candidates should have completed secondary, technical, or vocational education. Several years of relevant experience in administrative or secretarial roles will be highly valuable.

The ideal candidate will demonstrate:

• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in standard office software such as Microsoft Word, Excel, Outlook, and PowerPoint
• Attention to detail and accuracy in handling documentation
• Ability to work independently while also contributing effectively within a team
• Comfort working in a multicultural and international environment

Fluency in English is required. Knowledge of additional languages may be considered an asset depending on operational needs.

What Makes This Opportunity Special?

Working with UNESCO offers far more than a typical administrative role. It provides exposure to international development initiatives and the chance to contribute to projects that make a meaningful difference.

By joining the UNESCO Jakarta Office, you will:

• Gain experience within the United Nations system
• Strengthen your understanding of international administrative standards and procedures
• Collaborate with government partners, NGOs, and development stakeholders
• Enhance your skills in coordination, logistics, budgeting, and documentation
• Build a strong professional profile within the global development sector

This role can serve as a valuable stepping stone for professionals aiming to grow within international organizations or pursue long-term careers in global development.

The Ideal Candidate

UNESCO is looking for someone who embodies professionalism, integrity, and respect for diversity. You should be dependable, discreet when handling confidential information, and capable of managing competing priorities.

Successful candidates are typically:

• Proactive and solution-oriented
• Detail-focused and organized
• Clear and confident communicators
• Reliable under pressure
• Committed to maintaining high ethical standards

If you enjoy creating order, supporting teams, and contributing to meaningful initiatives behind the scenes, this role is designed for you.

Work Environment

The UNESCO Jakarta Office offers a collaborative and multicultural work setting. You will work alongside professionals dedicated to advancing education, science, culture, and communication initiatives across Indonesia and the region.

The environment encourages knowledge-sharing, accountability, and continuous improvement. Staff members are expected to uphold high standards of conduct while contributing positively to team dynamics.

Why You Should Apply

Administrative professionals often play the backbone role in organizational success. At UNESCO, your contributions directly support programmes that influence communities and policy at national and international levels.

This position allows you to combine your administrative expertise with a sense of purpose. Instead of working behind the scenes for routine corporate operations, you will be supporting initiatives that promote inclusive education, cultural preservation, scientific cooperation, and sustainable development.

If you are ready to elevate your administrative career within a respected international organization, this opportunity should not be missed.

Take the Next Step

Applications must be submitted through UNESCO’s official careers portal. The recruitment process may include written assessments and competency-based interviews.

If you meet the qualifications and are eager to contribute to impactful global work, now is the time to apply. The Administrative Assistant role in Jakarta could be the career breakthrough you’ve been waiting for.

Step into the world of international development and make your mark with UNESCO.