FAO is hiring an Administrative Assistant Job: Exciting opportunity – Apply Now for 2026

Are you an experienced administrative professional with strong knowledge of protocol services and Nigerian visa procedures? The FAO Representation in Nigeria is currently recruiting an Administrative Assistant (Protocol) to support high-level coordination, diplomatic processes, and administrative services in Abuja.

This is a 12-month National Project Personnel (NPP) opportunity based in Abuja, Nigeria, with the possibility of extension. The application deadline is 13 March 2026.

About FAO

The Food and Agriculture Organization of the United Nations (FAO) plays a leading role in achieving the 2030 Agenda by transforming agrifood systems to become more efficient, inclusive, resilient, and sustainable. Through its Strategic Framework, FAO promotes better production, better nutrition, a better environment, and a better life—leaving no one behind.

FAO Country Offices, including Nigeria, support governments in developing policies and programs that improve food security, reduce hunger and malnutrition, and promote sustainable agriculture, fisheries, and forestry.

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The Role: Administrative Assistant (Protocol)

The Administrative Assistant (Protocol) will work under the general supervision of the FAO Representative and report directly to the Assistant FAO Representative (Administration). The role requires close collaboration with other administrative staff and various technical units within the FAO Nigeria Representation.

This position focuses on ensuring smooth and efficient protocol operations, including visa processing, diplomatic coordination, airport protocol services, and liaison with government entities.

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Key Responsibilities

The selected candidate will perform a broad range of administrative and protocol-related tasks, including:

• Liaising with the Ministry of Foreign Affairs and relevant host government protocol units to resolve protocol matters.
• Assisting FAO staff and recognized dependents with visa applications, resident permits, diplomatic identification, and related documentation.
• Managing airport protocol operations, including airport lounge bookings and meet-and-greet services for arriving and departing UN officials.
• Coordinating airport transfers for high-level officials and key partners.
• Supporting customs and immigration clearance procedures where required.
• Issuing routine protocol correspondence.
• Processing annual airport pass requests for senior staff.
• Performing additional duties as assigned by the supervisor.

The role requires initiative, sound judgment, and the ability to manage daily unforeseen challenges while ensuring compliance with FAO rules and procedures.

Who Should Apply?

To qualify for this position, candidates must meet the following minimum requirements:

• A university degree in Business Administration, Political Science, Sociology, Management, or a related field.
• At least two years of relevant experience in administration and protocol support services.
• Working knowledge (Level C) of English.
• Must be a national of Nigeria.

Desired Technical and Functional Skills

FAO is looking for candidates with:

• Strong knowledge of Nigerian visa policies and customs regulations.
• Familiarity with privileges and immunities applicable to UN Specialized Agencies.
• Experience working in multicultural and international environments.
• Experience working in more than one location or area of work (an asset).

Core Competencies

Successful candidates should demonstrate the following FAO core competencies:

• Results focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge sharing and continuous improvement

These competencies are critical in ensuring effective coordination with government authorities, international partners, and internal FAO units.

Commitment to Integrity and Diversity

FAO is committed to workforce diversity in terms of gender, nationality, background, and culture. Qualified female applicants, nationals from underrepresented member countries, and persons with disabilities are strongly encouraged to apply.

The organization upholds the highest standards of integrity and professional conduct. FAO maintains a zero-tolerance policy for sexual exploitation and abuse, sexual harassment, abuse of authority, discrimination, and any conduct incompatible with its status as a UN Specialized Agency.

All selected candidates will undergo rigorous reference and background checks, and applications are treated with strict confidentiality.

FAO is also committed to environmental sustainability as an integral part of its strategic objectives and operations. Additionally, FAO maintains a non-smoking work environment.

Contract Details

• Location: Abuja, Nigeria
• Job Type: Non-staff opportunity (National Project Personnel)
• Duration: 12 months (with possibility of extension)
• Organizational Unit: FAO Representation in Nigeria

Appointments are subject to medical fitness certification, accreditation, residency or visa requirements, and security clearances where applicable.

Application Process

Interested candidates must apply online through the FAO recruitment portal. Applicants are strongly advised to:

• Complete their online profile accurately and thoroughly.
• Include full employment records, academic qualifications, and language skills.
• Attach a letter of motivation.
• Submit applications before the deadline.

Only applications received through the official FAO recruitment portal will be considered. Incomplete applications will not be reviewed.

FAO does not charge any fees at any stage of the recruitment process.

Candidates may also be requested to provide performance assessments and authorize verification checks related to employment history, education, and other credentials.

5 Benefits of This Opportunity

🌍 Work with a leading United Nations agency driving global food security
📈 Gain valuable experience in international protocol and diplomatic coordination
🤝 Build strong networks with government and international stakeholders
📚 Develop professional skills in a multicultural and high-level environment
🔄 Opportunity for contract extension based on performance and project needs

Final Thoughts

The Administrative Assistant (Protocol) role at FAO Nigeria offers a unique opportunity to contribute to international development while working at the intersection of diplomacy, administration, and government coordination. If you have experience in protocol services, understand Nigerian visa and customs procedures, and thrive in structured yet dynamic environments, this position could be the next step in your career.

With a strong focus on professionalism, integrity, and inclusivity, FAO provides a platform where your administrative expertise can directly support impactful development work across Nigeria.

If you meet the requirements and are ready to contribute to a globally respected organization, submit your application before 13 March 2026.