ILO Is Hiring a Programme and Administrative Assistant (G5): Exciting opportunity – Apply by 20 February 2026

The International Labour Organization (ILO) is inviting applications for the position of Programme and Administrative Assistant (G5) based in Manila, Philippines. If you are an experienced administrative professional with strong financial management skills and a passion for supporting impactful development programmes, this could be your next big career move.

The role is classified at the G5 grade level and is offered on a fixed-term contract of one year, with the possibility of extension depending on performance and funding availability.

About the Position

The Programme and Administrative Assistant will support the ILO Country Office in Manila under the Regional Office for Asia and the Pacific. The position plays a critical role in ensuring that programme and administrative operations run smoothly and in compliance with ILO financial rules and procedures.

The incumbent will provide specialized programme and administrative support services, operating at a fully professional level and resolving recurring operational issues with accuracy and efficiency. This role is part of a technical cooperation project and will be filled in line with ILO Staff Regulations.

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Key Responsibilities

The successful candidate will handle a broad range of financial, administrative, and logistical tasks. Core responsibilities include:

• Maintaining project financial records and monitoring systems, including reconciliation of expenditures, balances, and payments.
• Processing contracts for financial clearance and payment, ensuring proper documentation and compliance with ILO procedures.
• Providing logistical and administrative support for conferences, seminars, trainings, workshops, and webinars.
• Managing travel arrangements, visa processing, and hotel reservations for project personnel.
• Drafting correspondence, organizing meetings, and coordinating with internal and external stakeholders.
• Supporting budget monitoring and preparing financial and administrative reports as required.
• Performing other relevant duties as assigned by project leadership.

This role requires a high level of organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

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Education and Experience Requirements

To qualify, candidates must meet the following minimum criteria:

Education

• Completion of secondary school education.
• Formal training in accounting and/or programme and administrative fields.

Experience

• At least five years of progressively responsible financial and administrative experience.
• Experience with UN administrative and financial procedures is considered an advantage.

The ILO places strong emphasis on experience in financial record-keeping, administrative coordination, and compliance with institutional regulations. Candidates with prior exposure to development projects or international organizations will be particularly competitive.

Language and Technical Competencies

Language

• Excellent command of English is required.

Core Competencies

Candidates must demonstrate:

• Strong knowledge of financial and administrative rules, guidelines, and procedures.
• Ability to maintain financial records and prepare accounting reports accurately.
• Proficiency in Microsoft Office and other relevant software tools.
• High standards of integrity, professionalism, and discretion when handling confidential matters.
• Excellent organizational skills and the ability to meet deadlines under pressure.
• Capacity to work effectively in a multicultural environment with gender-sensitive and non-discriminatory behaviour.
• Strong communication skills and the ability to work both independently and as part of a team.

The role demands reliability, sound judgment, and a proactive approach to problem-solving.

Important Dates

• Publication Date: 06 February 2026
• Application Deadline: 20 February 2026 (midnight local time)

Interested candidates must complete an online application through the official ILO jobs portal before the deadline.

Fraud Alert

The ILO does not charge any fees at any stage of the recruitment process, including application, interview, or training. Applicants are advised to disregard messages from unofficial email accounts and never share bank details during the recruitment process.

Why Consider a Career with ILO?

Working with the International Labour Organization means becoming part of a globally respected United Nations agency dedicated to promoting social justice, decent work, and labour rights worldwide.

A G5-level role offers:

• Exposure to international development programming.
• Experience in UN financial and administrative systems.
• Opportunities to grow within the UN common system.
• Meaningful contribution to labour and employment initiatives.

Administrative professionals within the UN system often build long-term careers, leveraging experience gained in programme support, financial management, and inter-agency coordination.

Who Should Apply?

This opportunity is ideal for:

• Experienced administrative assistants with strong financial management skills.
• Professionals familiar with project accounting and budget monitoring.
• Candidates seeking a stable, internationally recognized career path.
• Individuals comfortable working in structured regulatory environments.

If you meet the eligibility criteria and are ready to support impactful development initiatives, this role provides an excellent stepping stone into deeper programme and operations management within the UN system.

Final Thoughts

The ILO’s Programme and Administrative Assistant position in Manila offers a dynamic and rewarding professional opportunity. With a clear focus on financial compliance, administrative coordination, and logistical excellence, this role is central to the successful implementation of ILO programmes in the region.

Be sure to submit your application before 20 February 2026. If you are organized, detail-oriented, and passionate about contributing to meaningful international development work, this could be the opportunity you have been waiting for.