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If you’re an experienced administrative professional looking to work on impactful international development projects, this opportunity with the Food and Agriculture Organization (FAO) could be your next big move. FAO is currently hiring an Administrative Specialist to support a major sustainability and agriculture initiative in Mongolia.
About the Role
The Administrative Specialist position is a 12-month non-staff contract based in Ulaanbaatar. The role falls under the FAO Representation in Mongolia and contributes to the STREAM+ Project—a flagship initiative supporting sustainable ecosystem and agriculture management for rural development.
This project is co-funded by the European Union and Germany’s Federal Ministry for Economic Cooperation and Development, with implementation led by GIZ and FAO managing the Agriculture and Land component.
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Why This Job Matters
FAO plays a critical role in achieving global food security and sustainable agriculture. In Mongolia, the organization focuses on areas such as:
- Food and nutrition security
- Natural resource management
- Climate resilience and sustainable farming
- Emergency response and recovery
By joining this project, you’ll contribute to Mongolia’s green and digital transition, helping rural communities thrive through better agricultural systems.
Key Responsibilities
As an Administrative Specialist, you’ll ensure smooth day-to-day operations of the project. Your responsibilities will include:
- Managing administrative processes, including drafting Terms of Reference (TORs)
- Supporting recruitment of national and international staff
- Coordinating procurement and tender evaluation processes
- Monitoring petty cash and financial records
- Providing travel and logistics support (including reports and claims)
- Maintaining filing systems and official correspondence
- Supporting communication and outreach activities
- Organizing workshops, trainings, and meetings
- Managing project assets and inventory
- Assisting with vehicle operations and project logistics
This is a dynamic role requiring attention to detail, organization, and the ability to multitask in a multicultural environment.
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Minimum Requirements
To qualify, applicants must meet the following criteria:
- Bachelor’s degree in management, business administration, accounting, or related field
- At least 5 years of relevant professional experience
- Working knowledge of English (Level C)
- Must be a Mongolian national
Preferred Qualifications & Skills
Candidates with the following will have an advantage:
- Master’s degree (considered an asset)
- Experience in large-scale project administration and procurement
- Familiarity with UN systems
- Strong communication skills in English and Mongolian
- High proficiency in Microsoft Office tools
- Excellent planning, organization, and analytical skills
- Ability to work effectively in a multicultural team
FAO Core Competencies
FAO looks for candidates who demonstrate:
- Results focus
- Teamwork
- Effective communication
- Relationship building
- Continuous learning and knowledge sharing
Important Notes
- Application Deadline: 13 May 2026
- FAO maintains a zero-tolerance policy for misconduct and promotes diversity and inclusion
- No fees are charged at any stage of recruitment
- Only applications submitted via the official FAO portal will be considered
- Background checks and medical clearance are required
How to Apply
To apply for this opportunity:
- Visit the official FAO careers portal
- Create or update your online profile
- Upload your academic and employment records
- Attach a motivation letter
- Submit your application before the deadline
Make sure your qualifications are recognized by the World Higher Education Database (WHED), as required by FAO.
Final Thoughts
This Administrative Specialist role is more than just an office-based job—it’s a chance to contribute to sustainable development and food security on a national scale. Working with FAO means being part of a global mission to eradicate hunger and promote responsible agricultural practices.
If you meet the requirements and are passionate about making a difference, don’t miss this opportunity to join one of the world’s leading international organizations.
